Constitution of JSTP

(Enacted: Feb. 5, 1988)
(Revised: Jan. 25, 1996)
(Revised: Jan. 25, 2002)
(Revised: Jan. 25, 2005)
(Revised: Jan. 31, 2007)
(Revised: Jan. 29, 2009)
(Revised: Jan. 31, 2015)

Chapter 1: General Rules

Article 1. This Society shall be known as the Japanese Society of Toxicologic Pathology (JSTP) .

Chapter 2: Objective and Activities

Article 2. The objective of the Society is to promote the advancement and development of toxicologic pathology.
Article 3. The Society shall perform the following activities in order to accomplish the objective stated in the preceding article.
(1) Hold annual scientific meetings;
(2) Publish the Journal of Toxicologic Pathology;
(3) Develop human resources;
(4) Certify diplomates of JSTP; and
(5) Carry out other activities as may be deemed appropriate to the objective of the Society.

Chapter 3: Membership

Article 4. The Society's five categories of membership shall be as follows:
(1) Full Members
(2) Honorary Members
(3) Meritorious Members
(4) Student Members
(5) Supporting Members
Article 5. Full members shall be individuals engaging in research activities in toxicologic pathology and its related field, recommended by any one of the Councilors of the Society or diplomates of the Society, and approved by the Board of Directors.
  2. Full members shall bear the responsibility of paying their membership dues each year, by which they are qualified to present their research results in annual scientific meetings, to apply for, obtain and renew diplomate certification, and to receive other benefits through activities sponsored by the Society.
Article 6. Honorary membership shall be reserved for individuals who have rendered distinguished service to the development of toxicologic pathology and the Society, and meritorious membership shall be conferred in recognition of outstanding contribution to the Society. To be eligible for honorary or meritorious membership, candidates shall be recommended by the Board of Directors and approved by the Council and the General Meeting.
  2. Honorary members shall have the same rights as full members and shall be exempt from membership dues and participation fees for scientific meetings.
  3. Meritorious members shall have the same rights and obligations as full members. Meritorious members' participation fee for such scientific meetings shall be half that of full members.
Article 7. Student membership shall be open to students majoring in toxicologic pathology or its related fields on undergraduate courses or in Master's or Doctoral degree programs at graduate schools. To be eligible for student membership, candidates shall be recommended by any one of the Councilors of the Society or diplomates of the Society, and approved by the Board of Directors. However, for the purpose of this Constitution, a student shall not include any business person sent as a student by a business organization.
  2. Student members shall have the same rights and obligations as full members. Student members' membership dues and participation fee for scientific meetings shall be half those of full members.
  3. In order to maintain membership, the individuals who terminate student status shall submit an application for full member status without delay and obtain approval of the Board of Directors.
Article 8. Supporting members shall be individuals or organizations that agree with the objective of the Society, have submitted an application for membership to provide support for the Society's activities and have paid their membership dues. Supporting members shall receive free copies of the journal issued by the Society.
Article 9. Membership shall lapse at that point in time when written notice of intent to withdraw is accepted.
  2. Members shall be disqualified from membership after due deliberation by the Board of Directors if any of the following cases applies:
(1) They fail to pay their membership dues for two years or more;
(2) They violate the Constitution of JSTP; or
(3) They bring disgrace on the Society.
Article 10. Full members, meritorious members, student members and supporting members shall pay their membership dues promptly after the relevant fiscal year starts.
  2. The amount payable for membership dues shall be determined by the Board of Directors and approved by the Council and the General Meeting.

Chapter 4: Officers

Article 11. The Officers of the Society shall be:
President (one)
Vice Presidents (two)
Director in charge of finance (one)
Directors (Up to ten, including the President, two Vice Presidents, the Director in charge of finance, and two Directors recommended by the President)
Chairpersons of annual scientific meeting (Annual Chairpersons) (two)
Inspectors (two)
Councilors (an appropriate number: about 10% of all the members)
Article 12. Eight Directors and two Inspectors shall be elected in accordance with the rules specified elsewhere, and shall be appointed upon the approval of the Council and the General Meeting.
  2. In addition to the Directors appointed pursuant to the preceding paragraph, the President may recommend two candidates for appointment as Directors from among the Councilors. The candidates may be appointed as Directors upon the approval of the Council and the General Meeting in the same manner described in the preceding paragraph.
  3. The Annual Chairperson shall be elected according to Article 16 hereof.
  4. Candidates for appointment and reappointment as Councilors shall be elected in accordance with the rules specified elsewhere, and shall be appointed, or reappointed, upon the approval of the Council and the General Meeting.
Article 13. The President shall be elected from among the Directors by the Board of Directors, and shall represent the Society and be responsible for the activities of the Society.
  2. The President may set up or abolish committees that serve as an advisory panel to the Board of Directors or an executive organ, with the approval of the Board of Directors, as needed in the conduct of affairs of the Society.
  3. If the President fails to perform his/her duties, either one of the two Vice Presidents shall act for the President, or a new President shall be elected by the Board of Directors as soon as possible.
Article 14. The Vice Presidents and the Director in charge of finance shall be selected by the President from among the Directors. The Vice Presidents shall assist the President generally and the Director in charge of finance shall assist the President in financial matters of the Society.
Article 15. The Directors shall compose the Board of Directors and carry out the activities of the Society.
  2. The Inspectors shall audit the accounts and management of activities of the Society and have the right to attend meetings of the Board of Directors, deliberate issues and exercise voting rights.
  3. The Directors and the Inspectors shall hold office for three years. The term of office shall begin on the day after the Ordinary General Meeting in which their appointments are approved, and end on the day of the Ordinary General Meeting three years after in which the election of officers takes place.
Article 16. The Annual Chairperson shall preside over a scientific meeting which is held annually by the Society. A candidate for the Annual Chairperson shall be nominated by the Board of Directors, and shall be appointed with the approval of both the Council and the General Meeting held in the fiscal year two years before the year in which the said scientific meeting is held.
  2. The Annual Chairperson shall serve for a term beginning on the day after the Ordinary General Meeting held in the fiscal year preceding the year in which the scientific meeting that he/she presides over is held and ending on the day of the Ordinary General Meeting two years after.
  3. The Annual Chairperson shall have the right to attend meetings of the Board of Directors and express his/her opinions, but shall have no right to vote in the Board of Directors.
  4. If the Annual Chairperson fails to perform his/her duties, the Board of Directors shall take appropriate action as soon as possible.
Article 17. The Councilors shall form a council and discuss the managerial matters of the Society.
  2. The Councilors shall serve for a term of three years from April 1st of the year of the approval for their appointments. Details on recommendations for councillorship and procedures for renewal for one or more terms shall be stipulated elsewhere.

Chapter 5: Meetings

Article 18. There shall be two kinds of General Meetings: the ordinary general meeting and the extraordinary general meeting. The General Meeting consists of all the members, but supporting members, defined in Article 4.
  2. The Ordinary General Meeting shall be convened once a year by the President, basically when an annual scientific meeting is held.
  3. An Extraordinary General Meeting shall be convened by the President when deemed necessary.
  4. The Ordinary General Meeting shall be presided over by the Annual Chairperson and an Extraordinary General Meeting shall be presided over by the President.
  5. The General Meeting shall resolve upon the following matters:
(1) Reports on the activities of the Society and financial accounts
(2) Activity plans and budgets
(3) Appointment and removal of officers
(4) Changes in the Constitution of JSTP
(5) Other necessary matters
  6. A quorum of one-fifth or more all who compose the General Meeting is required to start proceedings and resolve on matters on the agenda. However, those who express their intention regarding the exercise of their voting rights in advance in written form shall be considered "present."
  7. The General Meeting's resolutions are decided by a simple majority of all those present, excluding the chair, and in the case of equal numbers of votes, the chair has a casting vote.
Article 19. The Board of Directors shall consist of the President, Vice Presidents, Director in charge of finance, Directors , Inspectors, chairs of committees, and the Annual Chairperson, and its meeting shall be convened by the President when deemed necessary. However, the President shall convene a meeting of the Board of Directors upon request from a majority of Directors and Inspectors.
  2. The President shall preside over meetings of the Board of Directors.
  3. A two-thirds majority of the Directors and Inspectors is required to start proceedings and resolve on matters on the agenda. However, those who express their intention regarding the exercise of their voting rights in written form shall be considered "present."
  4. At the Board of Directors' meetings, resolutions are decided by a simple majority of all those present, excluding the chair, and in the case of equal numbers of votes, the chair has a casting vote.
  5. The Board of Directors has the right to invite a third party to its meeting, as the occasion demands, to hear his/her views and opinions.
Article 20. The Council shall be convened at the same time as the Ordinary General Meeting. The Council also can be called by the President as occasion demands.
  2. The Council shall be presided over by the Annual Chairperson if it is convened at the same time as the Ordinary General Meeting and shall be presided over by the President in all other cases.
  3. In the Council, a two-thirds majority of the Councilors is required to start proceedings and resolve on matters on the agenda. However, those who express their intention regarding the exercise of their voting rights in advance in written form shall be considered "present."
  4. At the Council, resolutions are decided by a simple majority of all those present, excluding the chair, and in the case of equal numbers of votes, the chair has a casting vote.

Chapter 6: Committees

Article 21. The chair of a committee established under Article 13, Section 2 hereof shall be nominated by the President from among the Directors as a rule, and appointed with the approval of the Board of Directors.
  2. The committee chair elected other than from the Directors shall have the right to attend a meeting of the Board of Directors to report matters pertaining to his/her committee and express his/her views, but shall have no right to vote in the Board of Directors.
  3. The chair of a committee shall be nominated from among the Councilors as a rule, and commissioned by the President with the approval of the Board of Directors. The detailed rules regarding the duties and management of commissions shall be specified elsewhere.

Chapter 7: Finance

Article 22. The fiscal year of the Society starts on January 1st and ends on December 31st.
  2. The activity year of the Society starts on the day after the Ordinary General Meeting each year and ends on the day of the Ordinary General Meeting in the following year.
Article 23. Financial statements and budgets shall be prepared by the Director in charge of finance. The closing account of every year shall be audited by the Inspectors and approved by the Board of Directors, the Council and the General Meeting.

Chapter 8. Other Miscellaneous Provisions

Article 24. Any changes in the Constitution of the Society require the approval of the Board of Directors, the Council and the General Meeting.
Article 25. Detailed rules and regulations necessary for the implementation of the Constitution of the Society shall be specified elsewhere.

Supplementary Provisions

The Secretariat of the Society will be placed under the direction of the President.